Public Records
In order to ensure compliance with Massachusetts General Laws Chapter 66, Section 6A, the following individuals have been appointed as "Record Access Officers" for their respective departments. In some cases, the persons listed are the contacts for Boards and Committees and only have the ability to send requests for documents to the Board or Committee for which they work. In these cases, the response to the request is determined by the Board or Committee and not the person actually listed. Please contact the appropriate person when making a public records request:
| Department | Individual and Title | Address and Phone Number | Records |
|---|---|---|---|
| Agricultural Commission | Chair | 499 Plymouth Street [email protected] | Meeting agendas, meeting minutes and other records associated with the Agricultural Commission. Town Administrator will forward the records request to the Agricultural Commission. |
| Ambulance | see Fire Department | ||
| Animal Control | see Police Department | ||
| Assessors, Board of | Debbie Dean, Principal Assessor | 499 Plymouth Street (781) 293-1721 | Assessment information Abatements and exemptions Property cards Agendas/minutes - Board of Assessors |
| Building Inspector | Ed Bayly, Building Commissioner & Zoning Enforcement Officer | 499 Plymouth Street (781) 293-6557 | Building permits and relevant documents including wiring, plumbing, and gas permits, plans, etc. |
| Cemetery Department | Steve Hayward, Cemetery Superintendent | 60 Hemlock Lane (781) 293-1760 | Deeds, burial records and plans for the Town's cemeteries |
| Conservation Commission | Cody Haddad, Town Administrator | 499 Plymouth Street (781) 590-3872 | Meeting agendas and minutes of the Conservation Commission. Applications, decisions and associated documents. The secretary will forward the request to the Conservation Commission. |
| Council on Aging | Darlene Regan, Council on Aging Director | 503 Plymouth Street (781) 293-7313 | Records associated with the Council on Aging's programs and operations; agendas and minutes of the Council on Aging. |
| Dog licenses/permits | see Town Clerk | ||
| Elections | see Town Clerk | ||
Elementary School | Jill Proulx, Superintendent of Schools | 250 Pembroke Street, Kingston, MA 02364 (781) 585-4313 | Records associated with the Halifax Elementary School's programs and services. Meeting agendas and minutes of the Halifax Elementary School Committee. |
Emergency Management | see Fire Department | ||
| Finance Committee | Katelyn Esposito, Secretary | 499 Plymouth Street (781) 294-1316 | Meeting agendas and minutes of the Finance Committee. Records of transfers from the Reserve Fund. The secretary will forward any request to the Finance Committee. |
| Fire Department | Michael Witham, Fire Chief | 438 Plymouth Street (781) 293-1750 | Records associated with the Fire Department's programs and services including ambulance calls. |
| Health, Board of | Bob Valery, Health Agent | 499 Plymouth Street (781) 293-6768 | Septic system documents, permits for food, large outdoor events, nail salons, perculation tests, rubbish haulers, spa and tanning, and wells. Meeting agendas and minutes for the Board of Health. The Board of Health Agent will forward any request to the Board of Health. |
| Highway Department | Steve Hayward, Highway Surveyor | 60 Hemlock Lane (781) 293-1760 | Records associated with the Highway Department's programs and services. Also records for the Tree Warden. |
| Historic District Commission | John Shea, Chairman | 499 Plymouth Street (781) 294-1316 | Meeting agendas and minutes of the Historic District Commission. Applications, decisions, and associated documents. |
| Historical Commission | Susan Basile, Town Historian | 516 Plymouth Street (781) 293-9177 | Meeting agendas and minutes of the Historical Commission. |
| Holmes Public Library | Jean Gallant, Library Director | 470 Plymouth Street (781) 293-2271 | Records associated with the Library's programs and services and agendas and minutes of the Trustees. |
| Information Technology & Communications | Cesar Calouro, ITC Director | 499 Plymouth Street (781) 293-1739 | |
| Municipal and School Building Committee | Susan Johnston, Administrative Assistant | 917 Plymouth Street (781) 293-1745 | Meeting agendas and minutes of the Municipal and School Building Committee. Records associated with the Committee's work. The Administrative Assistant will forward any request to the Municipal and School Building Committee. |
| Planning Board | Danielle Akeke, Administrative Assistant | 499 Plymouth Street (781) 293-1735 | Meeting agendas and minutes of the Planning Board. Applications, decisions and associated documents. The secretary will forward any request to the Planning Board. |
| Police Department | Antoinette Ross, Administrative Assistant | 540 Plymouth Street (781) 294-8713 Ext 152 | Police log entries, accident reports, gun permit information, and other records associated with the Police Department. Dog reports/complaints. |
| Recycling Center | Susan Johnston, Recycling Coordinator | 917 Plymouth Street (781) 293-1732 | Records associated with the Solid Waste and Recycling programs |
| Selectmen, Board of | see Town Administrator | ||
| Town Accountant | Sandra Nolan, Town Accountant | 499 Plymouth Street (781) 293-5303 | Financial records including bills payable, revenue and receipt turnovers, and annual financial reports. |
| Town Administrator | Cody Haddad, Town Administrator | 499 Plymouth Street (781) 294-1316 | Agendas and minutes of the Board of Selectmen and other records associated with the Board and the Town Administrator. Alcohol licenses, Class I, II, III licenses for motor vehicles. Entertainment licenses. Main contact for requests when the appropriate department is not known. |
| Town Clerk | Susan Lawless, Town Clerk | 499 Plymouth Street (781) 293-1727 | Birth, death, and marriage records, dog licenses, election records, town meeting records, "doing business as"/business certificates. |
| Town Collector-Treasurer | Linda McCarthy, Town Collector/Treasurer | 499 Plymouth Street (781) 294-8381 | Property tax, motor vehicle, personal property, water, and recycling bills and payments, and municipal lien certificates |
| Tree Warden | see Highway Surveyor | ||
| Veterans' Services | Steve Littlefield, Veterans' Agent | 499 Plymouth Street (781) 293-1724 | Records associated with the Veterans' Services programs and services. |
| Wage and Personnel Board | Cody Haddad, Town Administrator | 499 Plymouth Street (781) 294-1316 | Meeting agendas and minutes of the Wage and Personnel Board. Studies and other documents associated with the Board's work. |
| Water Department | Bill Lindsay, Water Superintendent | 500 Plymouth Street (781) 293-1733 | Water usage information, plans and layouts, other records associated with the Water Department's programs and services. |
| Zoning Board of Appeals | Danielle Akeke, Administrative Assistant | 499 Plymouth Street (781) 293-1736 | Meeting agendas and minutes of the Zoning Board of Appeals. Applications, decisions and associated documents. The secretary will forward any request to the Zoning Board of Appeals. |
Helpful Links
- Updated Public Records Law
- A Guide to Massachusetts Public Records Law
- Making a Request for Public Records
- Appeal a Denial of Access to Public Records
- How to Appeal a Public Records Decision
- Electronic Records management Guidelines
- Public Record Appeal Status
- Public Records Access, 950 CMR 32
- Salaries - Calendar Year 2019
- Salaries - Calendar Year 2020